Courtney
Education Specialist
- 03/27/2025
For many practices, controlled substance logs are still managed manually or updated at the end of the day or week. Sound familiar? While that system might seem manageable, it’s also a ticking time bomb. Missing entries, delayed reconciliations, or manual errors can quickly turn into a compliance nightmare if the DEA shows up.
VetSnap fixes this by keeping your records accurate, complete, and up-to-date. Every container restocked, every log entry, and every reconciliation adjustment is recorded instantly in secure cloud environment. No more last-minute scrambling, no more guessing—just peace of mind that your practice is audit-ready 24/7.
How VetSnap Makes Compliance Effortless
Here’s how VetSnap’s features work behind the scenes to save your practice time, headaches, and potentially hefty fines:
Seamless Integration with Your PIMS
Manual data entry? Let’s leave that in the Stone Age. VetSnap integrates with over 20 of the popular PIMS (and counting!), pulling in all the patient and client information you need to create a DEA-compliant log.
Instead of scribbling out client addresses, your team can focus on what they do best—caring for patients. And if your PIMS doesn’t integrate yet, VetSnap’s standalone logbook has a patient/client management section that ensures you still get all the compliance benefits, no extra hardware or vending machines required.
Bonus: Our guided log entry process is so intuitive and fast, creating a log is 75% quicker than doing it by hand. That’s more time for belly rubs and less time squinting at spreadsheets.
Auto-Reconciliation for Error-Free Logs
Ever find yourself at the end of a long day wondering, “Did we log that last dose?” Or worse, realizing an entry doesn’t match the invoice? VetSnap’s real-time reconciliation has your back.
Here’s the magic: VetSnap automatically compares log entries to charges in your PIMS, flagging any discrepancies. Whether it’s a missing log, an unbilled medication, or a typing error, potential problems are highlighted so your team can fix them ASAP. With nightly reconciliations, VetSnap catches mistakes before they snowball into compliance headaches.
The result: You’ll save over 50% of the time you’d spend manually reconciling your logs—and you’ll sleep better knowing everything is accurate.
Real-Time Reporting at Your Fingertips
When the DEA (or your boss) needs answers, speed and accuracy are key. VetSnap makes generating detailed, audit-ready reports as easy as pressing a button.
Need a biennial inventory report? Done. Want to trace a container’s full history from stocking to depletion? No problem. Using our PMP Assistant add-on, you can even create state reporting files in minutes instead of hours.
From routine inventory checks to surprise audits, VetSnap’s reporting tools help you stay ahead of the game. And because every modification is fully trackable—right down to the staff member and timestamp—your practice is covered with a robust audit trail.
What Real-Time Reporting Means for Your Practice
Compliance isn’t just about avoiding fines—it’s about protecting your patients, your license, and your reputation. With VetSnap, you’ll not only meet DEA standards but also enjoy:
- Fewer Errors: Guided data entry and reconciliation reduce the risk of mistakes.
- Time Savings: Repetitive tasks are streamlined, freeing up hours for patient care (or your favorite lunch spot).
- Enhanced Security: Every log is coffee-proof, legible, and securely stored in the cloud.
Ready to Make Compliance Simple?
Real-time reporting is more than a feature—it’s a lifeline for modern veterinary practices. VetSnap helps you stay compliant, save time, and reduce stress so you can focus on what matters most: providing top-notch care for your patients.
Don’t wait for an audit to realize your system isn’t cutting it. Reach out today for a demo and see how VetSnap’s real-time reporting can revolutionize your drug log management.
