Courtney
Education Specialist
What’s worse than doing the same job over and over again? As one of our customers put it, filling out controlled substance logs on the go or after the shift often feels like a real burden. And when it comes to logging multiple medications for one person, it quickly turns into pages of repetitive work.
For example, if a patient is getting a surgery, they may need pre-med medication, an induction agent, post-operation drugs, etc. Every time, you’re stuck repeating the same steps—writing out patient and client details, and logging each drug individually.
You end up rewriting the same information day after day, trying to keep every log complete and audit-ready. All of this makes the entire process of logging too repetitive and often prone to mistakes in a fast-paced clinic. The worst is that you lose valuable time, which you could use for learning something new while practicing medicine or at least have a well-deserved rest.
How Can You Cut Logging Time by 80%?
To significantly optimize logging of multiple controlled drugs for one patient, you’ll need more than just a paper book or a spreadsheet in Excel. The solution that actually works is a digital logbook. It is designed to help you automate many repetitive tasks and reduce manual entry of necessary details as much as possible while maintaining compliance.
VetSnap is a comprehensive digital logbook that continuously evolves to fit veterinary clinic workflows and needs. Once we noticed how important it was for veterinary professionals to log multiple controlled substances within a single entry, we introduced multilogging as one of the key features of VetSnap. As a result, our customers can log and manage controlled drugs much faster and efficiently.
The team behind VetSnap has a deep understanding of veterinary workflows. That’s why they designed the system that lets users log as many drugs as they need for a single patient within one tab. The benefit is clear: no need to repeatedly enter patient details and all logs can be effortlessly reconciled.
Here’s what VetSnap customer of 4 years says about multilogging:
“It’s really amazing and convenient that you can add as many drugs as you need for each patient. You just select 1, 2, 3, 4 from your list of drugs, and all the entries are recorded through the same screen! No need to flip through pages or screens. Really awesome thing we all enjoy here.” – Dr. Brown, Medical Director at an emergency hospital in Georgia
See the full story below:
VetSnap helps reduce the amount of repetitive work and significantly saves time, effort, and your budget on extra staff hours. Many of our clients have noticed that logging multiple substances for a single patient in VetSnap can cut the time needed for adding one entry from about 3 minutes down to just 30 seconds. That’s roughly an 80% reduction in time spent on information entry.
Plus, with a digital logbook, you free up time for more high-value tasks, instead of documenting everything on paper or in spreadsheets.
How to Use Multilogging in VetSnap
This is one of the most used and appreciated features in VetSnap by our users. And it is as simple as can be! You choose a controlled substance from the list of controlled substances and start logging instantly. You fill in the quantity used, select additional inventory items, add their quantities, and pull over your patient/client details once for all logs by searching with something as simple as a client ID or patient name. Then you sign and you’re done!
You can add over 10 controlled drugs for one patient in the same screen, only mentioning a different reason for use for each drug.
So, basically you have everything in one log entry and can add multiple drugs for the patient without extra movements or the need to re-enter the same information for each used drug. Plus, even though all drugs are added in a single entry, they’re reconciled separately against PIMS invoices overnight.
See how multilogging in VetSnap works in this slideshow:
We’re really proud that our customers share their positive feedback about our digital logbook and multilogging specifically.
Here’s what another VetSnap user Tara, CVPM of a Mixed Animal Practice in North Carolina, says about using our logbook: “If you’re still thinking about using a digital logbook or not, do it, just do it! At some point when everything got too complicated, we realized that we needed a better way of logging our controlled drugs. We wanted something guaranteed, knowing that our logs are logged no matter what. What I love the most about VetSnap is how easy it is to use it. For example, we can add more than 5 drugs for one patient in just seconds. With VetSnap, we can go on with our day without having to worry…”
Wrap Up
Multilogging in VetSnap is what helps veterinary professionals simplify their workflows and speed the entire process of logging. No more repeating the same steps—hospitals find they have fewer errors, and faster entry of all necessary information. You can document everything in one flow, one place, and without interrupting your focus. hospitals find they have fewer errors, and faster entry of all necessary information. You can document everything in one flow, one place, and without interrupting your focus.
If you’re not using VetSnap yet, fetch a demo or reach out to us first. We’re here to help you.