How a high-functioning GP Hospital aced a surprise DEA mock audit

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Yang

CEO

12/28/2022

Jack, a former Supervisory DEA agent, and founder and CEO of the Titan Group, is often invited by hospitals to review and identify gaps, and develop remediation plans for their controlled drug compliance program. This is a story of his first chance encounter with a hospital that shifted over from paper logs to VetSnap.

Walking into this hospital for their surprise mock audit, we didn't know that they had implemented VetSnap. After starting the audit, checking for all the physical security and controlled drug SOPs in place, we moved on to reviewing their record keeping. Everything that we asked for, the hospital had and could generate on the spot with a VetSnap report. We were in and out of this location in 2 hours. That's never happened before.

Jack Teitelman, Titan Group

Staying compliant for hospitals means practicing and training for a situation that can happen at any time. When it comes down to it, you have prepared for the big day by putting the right security measures in place, and trained your team with your controlled drug management process in a SOP handbook ready for review. However, one of the areas open for scrutiny during your audit is your controlled log books, because there is just so much information in there that needs to be in place and ready for review.

What the DEA is looking for is an end to end accounting of every container from the moment it enters your hospital, to the moment it’s opened, used, and finally finished. There are a lot of details that need to be written down and signed off on, and VetSnap makes this whole process not only simple but consistent for everyone working at your hospital. The difference between acing your controlled drug logbook review and failing can be the difference between VetSnap’s detailed logging records, versus handwritten notes that are hard to create, not to mention keep accurate, up-to-date, and detailed.

Book a demo with VetSnap to learn more about how you can be best prepared for audits.

Please check out Titan Group and do a complimentary and quick self evaluation, and review all the support they provide for you when it comes to compliance.